Thomas L. Judy Assistant Vice Presidentfor Administrative Information Technology and Controller Ross Hall - 124 Reno, Nevada 89557-0025 (702) 784-6662 FAX- (702) 784-4229 May 2, 1994 TO: Vice Presidents, Deans and Department Chairs FROM: Tom Judy SUBJECT: Use of Rental Cars Just a reminder that the state has negotiated contracts with several rental car agencies that afford liability, comprehensive and collision coverage to the State. It has come to our attention that some departments have used car rental agencies that have not contracted with state purchasing. This practice exposes the university to undue risk and is prohibited. It is important that when making travel arrangements you request the state negotiated rate and advise the travel agent or rental car agency representative of our account number. Following is a list of state approved rental car agencies and our state corporate account numbers: ACCOUNT AGENCY NUMBER Dollar Rent-A-Car SN-7008 Alamo Rent-A-Car 161575 National Rent-A-Car 5004143 Avis Rent-A-Car B 881100 Hertz Corporation 88103 Budget Rent-A-Car WH19 Please note: This does not apply to in-state car rentals which must be arranged through the state motor pool. If you have any questions or require additional information, including negotiated rates, please contact the travel office at x4l67. May 18, 1994 As a follow up to my memorandum of May, 2, 1994, Budget Rent-A-Car is also contracted with the State of Nevada. Our state account number is WH19. I apologize for this omission. in the original memorandum and any inconvenience or confusion it may have caused. If you have any further questions please contact the travel office at x4l67.